Speakers' Guidelines

for speakers and oral presenters

The Guidelines below contain instructions to prepare and upload your presentation onsite at the Speakers’ Service Centre. To help make the presentations a success, we kindly ask that you follow the few simple rules listed below.

PREPARING YOUR PRESENTATION

 

Your presentation must meet the following requirements:

  • Be in Microsoft PowerPoint
  • Have a landscape orientation with a 16:9 slide format, you may use the presentation template saved here
  • Avoid non-standard Windows fonts or language-specific fonts
  • Have a Conflict of Interest Disclosure slide as the first slide

Compatibility with Apple / MAC: (Windows users please ignore)

On Max OSX, please use PowerPoint® and save your presentation as “.PPTX”

Your PowerPoint® version MAC presentation should respect the following conditions:

  • Pictures should be in jpeg, png and not pict.
  • Fonts used should not be specific to MAC OSX. Please use Windows fonts only (Arial, Calibri, Times New Roman, Symbol…).
  • For video files, use preferably mp4 or .avi or wmv but not the native Mac format Mov (QuickTime).
  • Do not copy and paste the images from another application, please use the “insert image or video from a file” functionality from PowerPoint® (format JPG or PNG).
  • Check your presentation on a Windows computer.
  • Please note that your slides should not exceed 200 MB

SPEAKERS SERVICE CENTRE (SSC)

Please visit the SSC at least three hours before the beginning of your session to upload your presentation. The SSC is located in Sala 12 and is open as follows:

Tuesday, November 3

17:00 – 19:00

Wednesday, November 4

  7:00 – 18:30

Thursday, November 5

  7:30 – 18:30

Friday, November 6

  7:30 – 19:00

Saturday, November 7

  8:00 – 14:00

Please keep your presentation and any associated video files in one folder named with your FIRST NAME_LAST NAME and save an easily accessible backup of your presentation elsewhere. If you are in the first session of the day, then please ensure your presentation is loaded the day before. Make sure your presentation follows the same format to facilitate its allocation: FIRST NAME_LAST NAME

The SSC staff will be there to help you upload and review your presentation. They will not be able to create or modify presentation content for you.

INTERACTIVE SLIDES

 

To create more interactivity in your presentation, you have the possibility to incorporate a poll during your presentation.

  • The ISPAD Conference App provides a voting and polling function which enables the audience to actively participate in your poll in the room!  Should you wish to embed a question/poll into your presentation, please send your question(s) to ispad-scientific@kit-group.org not later than October 28 with the mention of session title, presentation title and day, time and room of your session.
  • Latest on the day of your presentation, please make sure that you also have downloaded the ISPAD App on your mobile device to follow the result of your live poll! The chairs of the session should also be able to read the results on their chairpersons’ laptops.

 To access the App, choose one of the two options below:

Scan the QR code:

Visit your App Store:

for Android, please click here

for iOS, please click here

ONSITE AT THE CONGRESS CENTRE

 

Please reach your session hall during the break before your session, at least 10 minutes before the start of the session and introduce yourself to the Chairs and staff at the AV Console. You will be able to launch your presentation on the laptop at the lectern and navigate through the slides using the arrow keys. Should you have any problem, you can ask the room technician to take over the control of your presentation at any time.

Please note that speakers cannot load their presentations in the session rooms, nor can they connect their own laptops directly to the hall projector!

Should you have any questions regarding the scientific program itself, please do not hesitate to contact us at ispad-scientific@kit-group.org.